Contact Email: firstname.lastname@example.org
Closing Date: 30/05/2018 7:00 pm
Applications close on Friday 18th May at 7pm.
About the event and roles:
UN Youth is looking for committed tertiary students to take on a key role in organizing one of the most highly-anticipated events of the year. Delegates come together to debate issues of global security, under the framework of the high-intensity Security Council. Issues of the highest global importance are discussed, and it’s a great way for delegates to come together to discuss some of the world’s most pressing issues, all in a fun, cooperative environment.
Volunteers will learn important organisational skills through this committee, including working within budgets, managing relationships with external parties and creating educational content and strategies. These skills transfer well both in terms of further volunteer work and professional development.
Coordinator, Communications Officer, Logistics Officer, Educational Officer
Report to: Wellington Regional Vice President for High Schools
Length of Tenure: May 2018 – July 2018
Note that these are unpaid roles. The UN Youth Wellington Regional Council reserves the right to reopen applications, and to appoint positions that may vary from those mentioned above, as well as to refrain from appointing one or more of these roles. You are welcome to apply for the Wellington Universities’ Model United Nations Committee as well. However, please mention in your application if you have a specific preference for one or the other, as due to the heavy and demanding workload of Committee roles, you will likely only be appointed to one role.
• Provides vision and leadership to the organising committee
• Responsible for liaising between the committee and the UN Youth Wellington Regional Council
• Is mindful and respectful towards committee and Regional Council
• Communicates effectively with Regional Council
• Responsible for securing the venue and dates for the event
• Produces a budget (in conjunction with the Logistics Officer) for Regional Council approval
• Organises strategic planning and meetings with the organising committee
• Creates a timeline for task deadlines
• Is consistent and reliable
• Responsible for the oversight of participant applications
• Main point of contact on the day of the event.
• Produces a promotion plan for the event
• Creates promotional materials such as posters and flyers
• Responsible for liaising with Regional Secretary for set up of Facebook event
• Answers delegate queries
• Responsible for registrations
• Secures guest speakers
• Provides catering plan for the event
• Prints materials such as placards and amendment forms
• Works in conjunction with the Coordinator to create a budget
• Works in conjunction with the Coordinator and National Relations officer to seek potential sponsors
• Directs conference assistants during the day for set up
• Other practical tasks
• Creating/formalising an educational theme for the event, in conjunction with the Coordinator
• Creating and overseeing educational content for the event, including resolutions, workshops and briefing papers, with assistance from the Assistant Coordinator
• Working with the Communications Officer to secure speakers
• Working through educational content with conference assistants
• Other education-related tasks
Qualities Essential to all Roles
• Excellent time management and keeping to deadlines
• Good teamwork skills and is respectful of team members
• Confident and effective communicator
• Is trustworthy and reliable
• Willingness to learn and adapt
Please note the above role descriptions are not exhaustive; they provide a basic outline of some tasks completed by that portfolio. Upon selection, the committee may reallocate some tasks within portfolios. The Coordinator or Regional Council may assign any further tasks that arise during the tenure of the event committee.
A completed application must consist of personal details and cover letter (not exceeding two typed pages).
Selections will be conducted by the Wellington Regional President, and Vice Presidents, and approved by a vote on the Council. The Coordinator will be confirmed before the rest of the committee.
Should you have any questions, or wish to seek further information, please do not hesitate to contact Amarind Hun Eng, Wellington Regional President, at email@example.com
Please provide a cover letter of no more than two typed pages with answers to the following questions:
1. Why are you interested in this role?
2. What relevant skills can you bring to the role, and how have you demonstrated these in the past? Please note that you do not have to have any previous experience within UN Youth to apply.
4. (Only answer if applying for Coordinator/Educations Officer) What is your vision for the event and how would you ensure the committee works together effectively to achieve it?